Local HOA Management Services
Key Stone Management offers a wide variety of services to choose from, each association will require different services and we will tailor your package to meet your demands.
Managing a homeowners association takes more than just paying bills and enforcing rules—it requires a balanced approach to finances, administration, day-to-day management, and ongoing maintenance.
Key Stone Management provides customized HOA management solutions that address each of these areas, ensuring your community operates smoothly and efficiently. From accurate financial reporting and transparent budgeting to proactive property inspections and vendor oversight, our team helps associations in Glenwood Springs thrive.
Meticulous HOA Management
Serving the Roaring Fork Valley in Colorado
Professional HOA Management for Glenwood Springs
Key Stone Management
Every HOA has unique needs, which is why we offer a complete range of services designed to support your community from every angle. Our Financial, Administration, Management, and Maintenance services work together to create a seamless experience for board members and residents alike. Whether it’s maintaining clear financial records, facilitating meetings, coordinating repairs, or ensuring compliance with governing documents, Key Stone Management is here to help your association run effectively and keep your community a place residents are proud to call home.
Financial
From invoicing to payroll, KSM can help with the assist
Administration
Key Stone Management prides itself on the attention to detail items
Management
Operations management at its finest, offering peace of mind
Financial Services
- Invoicing of regular Association assessments as determined by the Association’s governing documents. Monthly, quarterly, or annually
- Collection and Processing of Association Regular Assessments
- Alternate Monthly Statements as reminders to any delinquent members
- Pursue Delinquent Accounts
- Reconcile Associations Monthly Bank Statements
- Disseminate Association Financial reports to the Board of Directors
- Process and adjust all regular annual assessments as determined by the approved budget
- Receive and process any Association Accounts Payables / Receivables
- Receive and process all incoming and outbound mail of the Association
- Respond to owner queries regarding regular assessments, statements, and Online Banking
- Facilitate any annual fund transfers between Associations Operating, Reserve or Investment accounts
- Prepare Year End Tax Reports to be sent to the Associations CPA for review and filing
- Vendor management – Review 1099’s, request Tax ID numbers, submit forms to vendors and IRS
- Payroll management for employees of the association
Administration Services
- Register the HOA with the Secretary of State and other relevant agencies/boards
- Maintaining Electronic and Hard Copy document storage, includes the retention and storage of Association records as detailed in Section 38-33.3.317 of CCIOA
- Prepare the associations Annual Budget
- Facilitate Board of Director meetings by scheduling, attending, and preparing minutes for all association meetings
- Facilitate the Association’s ANNUAL Meeting
- Communicate with all professional entities contracted to the Association
- Communicate with any member of the Association
Management Services
- Manage all violations as per the Associations Enforcement Policy
- Periodic inspection of the common property – Observe and note any vandalism, sanitary, life safety, structural, lighting and maintenance issues
- Creating / Update website for HOA community
- Facilitating with changes / amendments to HOA Declarations, By-laws, Rules & Regulations, or any other Governing Documents
- Assist/Manage in dispute resolution with regards to the HOA declarations, By-laws, Rules & Regulations, or any other disputes / hearings
- Facilitating access to owner’s property for HOA related concerns for maintenance, repairs or for any other reason
- Approval Procedure – owner requests for BOD approval
- Scheduling repairs and maintenance
- Assist with any Legal matters relating to the association
- Vendor Management includes soliciting bids, contracts, appointments, supervision, close out of projects
- Insurance Management – Soliciting and Maintaining all association insurance requirements
- Water Management services, services can include periodic water meter readings, processing, and billing for water usage. Assisting professionals with absolute water rights, system repairs and replacements, design, and upgrades to current system
- Reserve Study Management – All aspects from sourcing, analysis, adjustments, and managing the reserve study
- Architectural Design Committee Administration
- Contractor Management
- Compliance management
Maintenance Services
- Maintenance and Project management, including snow removal, landscaping and general repairs
